The grace period for incorporating the newly revised I-9 Employment Eligibility Verification forms into the hiring process is about to end. U.S. Citizenship and Immigration Services said employers can complete either the old and revised versions until May 7. After that, the revised forms must be used. Employers who do not use the revised form for employees hired on or after May 8 may be subject to penalties.
The revised I-9 forms have been expanded from one page to two, not including the instructions and “list of acceptable documents,” that can be used to verify eligibility status, USCIS says. Data fields have been added, including those for the employee’s foreign passport information (if applicable), telephone and email address. The form’s instructions also have been improved, according to UCSIS.
I-9 forms must be filed for all new employees hired in the U.S. and maintained for as long as the employee works for the employer. They must be retained after employment ends for either three years after the date of hire or one year after employment ends, whichever is later. I-9 forms must also be made available for inspection by Immigration and Customs Enforcement, the Justice Department’s office of Special Counsel for Immigration-related Unfair Employment Practices, and the Labor Department.
The new forms may be downloaded from http://1.usa.gov/sCDS. A Spanish-language form, for use in Puerto Rico only, may also be downloaded.
Additional background on the new forms may be found in the March 7 Federal Register.